SILC logo with the text PA Finder to the right.

Employment Suitability Checks

Your new employer, before you start work with them, is likely to want to run some checks to ensure that you are a suitable candidate for them to employ.

Some of the checks are a legal requirement and you may be asked to provide supporting evidence so that the checks can be carried out successfully. Failure to provide any required evidence may result in you not being employed.

Eligibility to Work in the UK

It is your responsibility to hold the necessary evidence to prove that you are eligible to work in the UK.

There are a range of documents, depending on your status, that you can provide to prove your eligibility. Failure to provide the necessary evidence/documentation will result in you not being employed.

If you are unclear about your eligibility to work in the UK, then the GOV.UK website has a useful tool for you to use.

Disclosure and Barring Service (DBS)

Dependent on the role and who you'll be working for, you may be expected to complete a DBS check, formerly known as CRB (Criminal Record Bureau).

These are checks that are carried out to see if anyone has a criminal record that may make them unsuitable to employ.

You should only be asked to complete a DBS check once you have been offered a position and you will be requested to provide specific documentation to support the check.

If you feel that a DBS check isn't appropriate for your role, you can seek clarification by sending an email to with a subject of 'Application Eligibility Enquiry - Urgent'. You should include in the email:

  • Your full name
  • Date of birth
  • Name of the organisation who asked you to get or prove the DBS certificate
  • Details of the position applied for
  • Form application number
  • As well as the reasons why you feel your position is not eligible for a DBS check

If you are self-employed then you might already have a DBS from a previous employer that might be enough evidence for the person looking for a PA. Alternatively, you can obtain a basic check from Disclosure Scotland which provides details of any 'unspent' convictions you have (you do not need to live in Scotland to use this service) that may be enough information to satisfy your new employer.


There is a good chance that your new employer will want to follow up with the references you have provided before confirming your position.

You might want to inform anyone that you have put as a reference that they are likely to be contacted, especially if they might not be expecting it (your current employer for example) or if it's been a while since getting their permission to use them as a reference.

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