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Application Forms and CVs

If you have seen or read an advert and are interested in applying for a vacancy, then you should take the next step as specified on the advert. This maybe sending your CV (Curriculum Vitae) or requesting an application pack.

Application Packs and Application Forms

Once you have downloaded or received your application pack, it should contain the relevant documentation in order to apply for that vacancy. They would normally include an application form, the job description and person specification, an equal opportunities form and, in some cases, guidance notes for applicants.

It is important that you fill in the application form in full. Any application forms that are not completed in full Aare likely to be disregarded at the shortlisting stage. All application forms are different but they all normally request the same standard information. The following explains this and what information you should particularly include.

Personal Details - This section is straight forward and should just contain your details such as name, address, telephone numbers, etc.

Employment History - This section is where you provide the information about the jobs you've had. They should be in date order with your most recent job at the top. If it asks for the tasks you did, try and ensure that you highlight tasks that would transfer to the job you're applying for.

Education and Training - This section should include a list of any training or qualifications that you have achieved. If you consider your school results to be irrelevant, try and highlight the training and qualifications you feel are best linked to the role you're applying for

Supporting your Application - This is the most important part of the application form. In this section you should try and cover all the elements of the role that are set out in the person specification. Try and give real examples and not just that you are good at something. For example, "In my role as secretary, I used the computer to correspond via email and letter, used spreadsheets for data collection and databases for keeping client's contact details" rather than "I can use a computer."

Reasonable Adjustments - In some applications you may be asked if you have any reasonable adjustments that should be considered for interviewing. If you have a disability then you might need to mention here any particular adaptions that should be considered (accessible interview room for example).

References - In this section you need to provide 2 references. This would normally be your current employer and a previous employer or someone that is willing to provide a personal reference.

Try and ensure that your application form is written in neat handwriting or, if possible, typed on a computer as this will ensure that it is easy to read.


Some people/organisations still prefer to have applicants send them a CV when applying for vacancies.

Your CV should be no longer than 2 sides of A4 and should include your contact details, a brief personal profile, key achievements, employment history and relevant education and training.

It is important that your CV is up to date and that you tailor it to match the role you're applying for. By this we mean tailor your CV to highlight some of the tasks that your new employer is looking for. So, if you have any relevant experience in previous jobs that you think would transfer to the new position, and then ensure that you highlight these.

We provide a couple of CV examples that you can download and use - you can find these at the end of this page.

Covering Letters

Whether you are sending in an application form or CV, you should always send a covering letter with it.

A covering letter will provide an introduction to you, where you saw the vacancy advertised and why you applied for the position.

We provide a couple of covering letter examples that you can download and use - you can find these at the end of this page.


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